You might be looking at project management software, or maybe computers in general, and say: “Well, that is all way too complicated.”

Yes, It’s Complicated, but …

First of all, whatever we are not familiar with, feels strange and obscure. Regarding “too complicated”: It may well be complicated, but that is not necessarily the tool’s fault. The software and methodology are more likely making apparent how complex your business operations are. You might look at all the tasks in your task manager and realize just how much there actually is.

But do you really think there was less (to do) when it was all just in your head?

The advantage is this:

Any decent task or project management software will help you filter and display only the tasks which are relevant to you in your current planning period (e.g. a “sprint”). Being able to zoom in and out, details vs. big picture, can be very helpful.

Software Is Only Going to Help You So Much

No matter what technology you are using to keep track of tasks and coordinate your work (project management), the tool is not what makes things run smoothly.

Much like a modern word processor does not produce better writing than pen and paper or a mechanical typewriter per se.

What actually makes things run smoothly are well-designed and streamlined processes, plus good documentation.